Departments

Voluntary Time Off (VTO)

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The VTO Program is an option for County employees looking to balance work and personal/family demands.  Full time employees can use VTO to reduce their fiscal year working hours without losing full time employee County benefits.  Interested employees are encouraged to discuss with their manager to determine if VTO is a good option and meets the Department's operational needs.

Eligibility Requirements:

  • You must be a full-time employee.
  • Your Supervisor and Department Head must approve your request to participate in the VTO program.
Tools:
  • VTO Fact Sheet for more information on the program.
  • VTO Calculation Table will help you determine the number of "time-off hours" that will be available to you based upon the VTO percentage you select.
Fiscal Year (FY) 2021-2022 VTO Enrollment Process:

If you wish to participate in the VTO program for FY 2021-2022, you should complete the VTO process through Workday (see VTO Quick Reference Card for instructions.) VTO applications are accepted year-round. However, employees wishing to get the maximum time off for the 2021-2022 fiscal year must submit a VTO application no later than June 1, 2021.

Important Dates for FY 2021-2022 VTO Open Enrollment:
Employee:
May 3rd- June 1st 
  1. Discuss VTO with your Supervisor/Manager
  2. Login to Workday to enroll/request VTO coverage effective 6/13/2021 (Include explanation of how benefits will be utilized in comments box)
Supervisor/Manager:
Anytime between: May 3rd- June 1st
  • Review and Approve VTO requests through Workday Inbox.
Department Head:
Anytime between: May 3rd - June 3rd
  • Review to approve VTO request through Workday
-OR-
 
  • Deny by sending a notification to the employee and to the Benefits Division (benefits@smcgov.org) and leaving the VTO request pending in Workday. If the application is denied, employee must be informed of the appeal process.
Employee:
Anytime between:
May 3rd - June 7th
  • If VTO request was denied, submit FY 2021-22 VTO appeal to Benefits (benefits@smcgov.org)
Employee:
June 18th
  • Login to ATKS to start using 2021-2022 VTO hours (Effective 6/13/2021)
Employee:
July 2, 2021
  • Log into Workday to make sure VTO hourly rate is correctly being reflected:
    • Check your Compensation tab 
    • Verify Paycheck
 
How do I sign up for the VTO program?

Please review the VTO Quick Reference Card (PDF) for instructions on how to sign up for the VTO program in Workday.

VTO Calculation Table

VTO Effective Date (Pay Period Start Date)
Pay Periods Remaining in Current Fiscal Year
# of VTO Annual Hours Available for Time-Off
Based on the VTO % You Choose
1%
2%
3%
4%
5%
10%
15%
20%
6/13/2021
26

20.8

41.6

62.4

83.2

104

208

312

416

6/27/2021
25

20

40

60

80

100

200

300

400

7/11/2021
24

19.2

38.4

57.6

76.8

96

192

288

384

7/25/2021
23

18.4

36.8

55.2

73.6

92

184

276

368

8/8/2021
22

17.6

35.2

52.8

70.4

88

176

264

352

8/22/2021
21

16.8

33.6

50.4

67.2

84

168

252

336

9/5/2021
20

16

32

48

64

80

160

240

320

9/19/2021
19

15.2

30.4

45.6

60.8

76

152

228

304

10/03/2021
18

14.4

28.8

43.2

57.6

72

144

216

288

10/17/2021
17

13.6

27.2

40.8

54.4

68

136

204

272

10/31/2021
16

12.8

25.6

38.4

51.2

64

128

192

256

11/14/2021
15

12

24

36

48

60

120

180

240

11/28/2021
14

11.2

22.4

33.6

44.8

56

112

168

224

12/12/2021
13

10.4

20.8

31.2

41.6

52

104

156

208

12/26/2021
12

9.6

19.2

28.8

38.4

48

96

144

192

1/9/2022
11

8.8

17.6

26.4

35.2

44

88

132

176

1/23/2022
10

8

16

24

32

40

80

120

160

2/6/2022
9

7.2

14.4

21.6

28.8

36

72

108

144

2/20/2022
8

6.4

12.8

19.2

25.6

32

64

96

128

3/6/2022
7

5.6

11.2

16.8

22.4

28

56

84

112

3/20/2022
6

4.8

9.6

14.4

19.2

24

48

72

96

4/3/2022
5

4

8

12

16

20

40

60

80

4/17/2022
4

3.2

6.4

9.6

12.8

16

32

48

64

5/1/2022
3

2.4

4.8

7.2

9.6

12

24

36

48

5/15/2022
2

1.6

3.2

4.8

6.4

8

16

24

32

5/29/2022
1

0.8

1.6

2.4

3.2

4

8

12

16

 

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