Supplier Information

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It is the responsibility of the Procurement Division to facilitate, regulate, organize, and authorize the procurement of materials, goods, supplies, furnishings, equipment, and other items needed by County Departments. This is accomplished in a fair, open, competitive, and timely manner.

Types of procurement:

For procurement costing less than $5,000
For products, goods, and related services which are not covered by Vendor Agreements, departments have the following options:
-Orders totaling under $5,000.00 may be awarded by individual departments to qualified suppliers who have responded with the lowest price to a documented request for quotation. Departments may also make sole source procurement for orders with a cumulative total for each vendor of under $5,000.00 per year.
-Departments may choose to forward their requisitions for goods and services to the Procurement Division where the purchase will be processed.

For procurement between $5,000 and $100,000
The Procurement Division will implement and complete the competitive quote process for procurement from $5,000 to $100,000. If the originating department requests a particular vendor, the Procurement Division will include that vendor in the competitive quote process.

For procurement in excess of $100,000
Pursuant to California State Code, all procurement estimated to be $100,000.00 or more must go through a formal, advertised, public sealed bid process.

San Mateo County Procurement Ordinance

Supplier Registration

Please register with the Procurement Division so that the County has a record of your company and of the goods and services that your company provides. Once registered, suppliers are more likely to receive future Invitation to Bid (ITB) and Request for Proposal (RFP) solicitations when they are issued by the Purchasing Division.

Registration as a supplier and placement on the supplier bid list does not guarantee notification. It is the supplier's responsibility to check the bid and proposal notices posted on the web and in the appropriate local publications.

The Procurement Department office is open Monday through Thursday, 7:00 am to 6:00 pm, with the exception of legal holidays. Appointments are required for sales visits.

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