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The VTO Program is an option for County employees looking to balance work and personal/family demands.  Full time employees can use VTO to reduce their fiscal year working hours without losing full time employee County benefits.  Interested employees are encouraged to discuss with their manager to determine if VTO is a good option and meets the Department's operational needs.

Eligibility Requirements:

  • You must be a full-time employee.
  • Your Supervisor and Department Head must approve your request to participate in the VTO program.
Tools:
  • VTO Fact Sheet for more information on the program.
  • VTO Calculation Table will help you determine the number of "time-off hours" that will be available to you based upon the VTO percentage you select.
FY 2017-2018 VTO Enrollment Process:

If you wish to participate in the VTO program for FY 2017-2018, you should complete the VTO process through Workday (see VTO Quick Reference Card for instructions.) VTO applications are accepted year-round. However, employees wishing to get the maximum time off for the 2017-2018 fiscal year must submit a VTO application no later than June 8, 2017.

Important Dates for FY 2017-18 VTO Open Enrollment:
Employee:
May 4-June 8
  1. Discuss VTO with your Supervisor/Manager
  2. Login to Workday to enroll/request VTO coverage effective 6/18/2017 (Include explanation of how benefits will be utilized in comments box)
Supervisor/Manager:
June 9
  • Review and Approve VTO requests through Workday Inbox.
Department Head:
June 17
  • Review to approve VTO request through Workday
-OR-
 
  • Deny by sending a notification to the employee and to the Benefits Division (benefits@smcgov.org) and leaving the VTO request pending in Workday. If the application is denied, employee must be informed of the appeal process.
Employee:
June 17
Employee:
June 23
  • Login to ATKS to start using 2017-2018 VTO hours (Effective 6/18/2017)
Employee:
July 7
  • Log into Workday to make sure VTO hourly rate is correctly being reflected:
    • Check your Compensation tab 
    • Verify Paycheck
 
How do I sign up for the VTO program?

Please review the VTO Quick Reference Card (PDF) for instructions on how to sign up for the VTO program in Workday.

VTO Calculation Table

Pay Periods Remaining in Current Fiscal Year
# of VTO Annual Hours Available for Time-Off
Based on the VTO % You Choose
1%
2%
3%
4%
5%
10%
15%
20%
26

20.8

41.6

62.4

83.2

104

208

312

416

25

20

40

60

80

100

200

300

400

24

19.2

38.4

57.6

76.8

96

192

288

384

23

18.4

36.8

55.2

73.6

92

184

276

368

22

17.6

35.2

52.8

70.4

88

176

264

352

21

16.8

33.6

50.4

67.2

84

168

252

336

20

16

32

48

64

80

160

240

320

19

15.2

30.4

45.6

60.8

76

152

228

304

18

14.4

28.8

43.2

57.6

72

144

216

288

17

13.6

27.2

40.8

54.4

68

136

204

272

16

12.8

25.6

38.4

51.2

64

128

192

256

15

12

24

36

48

60

120

180

240

14

11.2

22.4

33.6

44.8

56

112

168

224

13

10.4

20.8

31.2

41.6

52

104

156

208

12

9.6

19.2

28.8

38.4

48

96

144

192

11

8.8

17.6

26.4

35.2

44

88

132

176

10

8

16

24

32

40

80

120

160

9

7.2

14.4

21.6

28.8

36

72

108

144

8

6.4

12.8

19.2

25.6

32

64

96

128

7

5.6

11.2

16.8

22.4

28

56

84

112

6

4.8

9.6

14.4

19.2

24

48

72

96

5

4

8

12

16

20

40

60

80

4

3.2

6.4

9.6

12.8

16

32

48

64

3

2.4

4.8

7.2

9.6

12

24

36

48

2

1.6

3.2

4.8

6.4

8

16

24

32

1

0.8

1.6

2.4

3.2

4

8

12

16